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Visual PAMSPro™ Comprehensive Features List
Property Record Maintenance
Double click and Right Click features available throughout the program. Reduce data entry, virtually eliminate typos, and standardize entries by using the pull-down lists available on the Property Record screens. Populate the pull-down lists in the Table Maintenance, Look-Up Tables feature.
Search the database for information – you can look up information based on any field on the Property Record screens. Use the Quick Searches to instantly access Properties according to PIN, Property Address, or Tax Bill Name. You can even continue searches to find the next property that meets the value you typed. Perform an embedded Property Address or Tax Bill Name Search – the system will look for the value you typed anywhere in the Property Address or Tax Bill Name field.
Use the Scratch Pad Builder to query the database for information. Set up your criteria, add any additional fields of information that you would simply like to view, drag the fields into the order of your choice, and sort according to any number of the chosen fields – ascending or descending order. Click the preview button and in seconds the system will show the query results in spreadsheet fashion. Click on the record of your choice, quit, and instantly access that property. Want to access another record from the results? There’s no need to set up the query again – simply right click to access the last previewed results, click on a different record, and instantly access that record. Want to print the Scratch Pad Results? You can Export the results to Lotus 12-3δ , Excel, or ASCII and print from there. Save frequently used Queries to reuse when necessary. Use the results of the last previewed query results to generate Valuation Sheets, Globally Re-Assess Properties, send Valuation Sheet results to the Assessment Record, run a Sales Ratio Report, or assign Comparables on the Property Record.
Access all Property Information – Buildings, Sales, Permits, Assessments, Valuations, Ownership History, Exemptions, Pictures, Drawings, Objects, and Inquiries – from one screen.
Visual PAMSPro will store a virtually unlimited number of Property Records. For each Property Record, you can have a virtually unlimited number of Buildings, User Defined Building Characteristics, Sales, Permits, Assessments, Exemptions, Personal Property, Ownership History, Drawings, Pictures, and Objects.
There are several User Defined Fields on the Property Record and two User Defined Assessment Lines. You can change the labels to suit your needs.
Create up to thousands of Property Records using the Copy Record feature. You can even choose which features of the Property Record will be copied to the new the Property Records – including buildings, sales, permits, assessments, valuations, multi-value land details, Comparables, pictures, and drawings.
Create new Property Records on the fly using the Template feature. Fill out basic property and building characteristics, and even add Pictures and Drawings. Add the Property Record using the Template, and then you can edit it to make any minor changes for that particular Property. You can also apply a Property Template to an existing Property Record – choose to Overwrite any existing information, or choose to Merge with existing information.
Perform Instant Print Screens from the Property Record Screens – a true print screen feature under Windows.
Print Property Record Cards directly from the Property Record. There are over 16 formats available. You can choose the one you want, limit the list to contain only those formats you will use in the Utilities feature, and even rename the format(s) to suit your needs in the Utilities feature.
Print standard reports directly from the Property Record – Assessment History, Sales History, Permit History, Exemption History, and Personal Property.
Print Pictures and Drawings directly from the Property Record – print from 2 to10 pictures and/or drawings per page.
Pictures and Drawings – You can view Pictures and Drawings with the Picture/Drawing Viewer right from the Property Record. Adjust the Picture/Drawing size – zoom in and out or revert to the actual size. Adjust the Picture/Drawing – color, contrast, and/or sharpness. When you exit the Picture/Drawing and then re-access it, it will revert to its original settings. Print Pictures and Drawings on the Property Record Card of your choice – over 16 formats available – or print a separate Report with just the Pictures and/or Drawings.
Objects – Objects are any spreadsheets, documents, voice clips, or video clips that you want to link to the Property Record. You can view and edit Objects directly from the Property Record.
Buildings – Assign a virtually unlimited number of Buildings to each Property Record. Keep track of such building characteristics as Building Square Footage, Room Count, Deck Information, Basement Information, Garage Information, Fireplace Information, Exterior Wall Information, and much more. If you have a characteristic that doesn’t fit any of our classifications, don’t worry. You can create your own User Defined Building Characteristics. Enter your own descriptions, costs, and even depreciate User Defined Characteristics separately from the rest of the building. Make any comments you see fit – multiple comment sections per screen. Each comment section is virtually unlimited. Need to adjust the costs for the building, type in an Influence Factor. The Influence Factor will affect the cost of all Building characteristics except the User Defined Building Characteristics.
Sales – Keep a complete Sales History for each Property. The most recent Sale will always be at the top of the list. Enter Sales directly from the Property Record or enter them in mass using the Batch Entry Feature. When you enter Sales in Batch Entry, the Ownership History for that Property will also be updated. Calculate the Sales Price per Square Foot directly from the Sales Record, or run the CalcSales program to calculate the Sales Price per Square Foot for all Sales. Click to check the Exclude box on the Sale to exclude the Sale from the Sales Ratio Report. The Sales Ratio Report is a Predefined Report. You can run the Sales Ratio Report from the Reports feature according to Property Class, Neighborhood, Subdivision, PIN Range and/or the results of the last previewed Scratch Pad Query.
Ownership History – Every time you enter a Sale in Sales Batch Entry, a corresponding Ownership Record will be created for that Property. Each Ownership Record is color coded – Red for the Primary Owner, Green for any other Current Owners, and Black for Historical Owners. The Sale Date appears on the Ownership Record to indicate the date that ownership began. The Sale Date for the next Sale appears as the date that ownership ended. Ownership Records are conveniently accessed right next to the Tax Bill Name on the Property Record. You can print the Ownership Screen, or you can print an Ownership Report listing information on all owners for the Property.
Permits – Keep track of all Permits for a Property – the most recent Permit according to permit number will be at the top of the list. Use the Field Check Date to let you know when you need to go into the field and check the progress of the permit work – simply create a Scratch Pad Query based on the Field Check Date. Document the Percentage of the permit work that is complete Document whether or not the permit work will be assessed. You can enter Permits individually from the Property Record or in mass from Permit Batch Entry.
Assessments – Keep a complete Assessment History for each Property. Track the type of Assessment – Normal, Partial, Pro-Rated, or Supplemental. Enter Assessments in the appropriate line – Full, Partial/Pro-Rated, Base, or one of the two User Defined Lines. Categorize the values for each line – Unimproved Land, Improved Land, Other Buildings, and Building. Click on the Assessment Line button to view the assessed and market value totals for each line. If you do not assess at 100% of Market Value, type in the appropriate factor. If there are Exemptions for the Property, they can automatically be sent to the Assessment from the Exemption Record(s) using the Utilities feature. Automatically calculate the Pro-Rated Assessment amount according to Pro-Rate Date or Pro-Rate Percent. Transfer the Valuation Sheet values from the Valuation Sheet to the Assessment Record directly from that Assessment Record. Use the Reason for Change section to document why the Assessment changed for each Assessment Year. A spreadsheet view will show the current year’s assessed value along with the previous year’s assessed value, listing the amount of change – positive or negative. This section is perfect for rolling over into a Tax System.
Exemptions – Document all Exemptions for the Property. Keep track of whether they are Informational Only or if they will affect the Assessment Record. Document the start and end date for each Exemption. Calculate the Exemption as a percent – fill in the up to amount and designate which Assessment categories will be affected (Unimproved, Improved, Other Buildings, and/or Building) – or calculate the Exemption as a lump sum amount. Automatically send the Exemption amounts to the Assessment Record according to Exemption Date. Only those not marked Informational Only will be deducted from the Assessment Record.
Inquiries – Document all Inquiries made on a Property – walk-in, letter, fax, e-mail, etc. Keep track of the type of Inquiry and the status. You can also keep track of all pertinent information regarding the person who inquired about the Property – name, address, phone, fax, and e-mail. You can print the Inquiries summary screen, or you can print a report of all the Inquiries for a Property. If you send a letter in response to the Inquiry, you can even link that letter to the Property as an Object for future reference.
Add Ins – This feature allows you to incorporate the functionality of over 20 popular 32-bit Windows or NT applications into Visual PAMSPro. You can dynamically link to popular GIS, office suite, workflow, and scheduling applications. Access the applications directly from the Property Record. You can even choose which of the available applications can be accessed from the Property Record and you can rename them to suit your needs using the Utilities feature.
Snapshots – A Snapshot is a point-in-time view of a Property Record. When you Snapshot a Property Record, the system records all property information, building characteristics, and Comparables. You can then access the Snapshot directly from the Property Record. You can even print a Property Record Card using the Snapshot information. So whenever there is going to be a major change to a Property Record, you can Snapshot it and refer back to the property information as it was before any changes.
Visual PAMSPro allows you to value a Property – land, buildings, personal property – in many different ways. You are not pigeonholed into any valuation methodology or tables. Visual PAMSPro supports the three main valuation methodologies – Cost, Sales/Market, and Income. You can value a property according to one or all of these methods, manipulate the results, and come up with the value that you feel best suits the Property. At that point, you can make the necessary changes to the Assessment Record. You can even factor the Assessment Record if necessary.
Valuation Sheets - The Visual PAMSPro Valuation feature is a powerful tool for performing Cost, Sales/Market, and Income valuation analyses. This Valuation tool can be used to automatically value individual Properties, ranges of Properties, specific Property Classes, or whole Townships/Cities/Counties. You can even value properties according to the results of the last previewed Scratch Pad Query. Visual PAMSPro will automatically value all aspects of the property from land to buildings and related attributes. Land Valuation utilizes Cost Tables that contain specific values for various property classifications. The Land Valuation is based on the values that you define for Neighborhood Code, Property Class, and Lot Type. Thus you can have a Land Valuation model tailored to an area with very diverse geographic areas. Even if there is no building on the property, Visual PAMSPro will value the land for the property. In addition, Depreciation can be factored into the analysis through Depreciation schedules. These Depreciation schedules are based on the values you assign for Property Class, Type of Use, and Building Quality. Depreciation can be performed based on Actual Age or Effective Age. When you run a Valuation, you can apply specific factors to Cost Table values to provide for easier maintenance of cost figures from year to year. These factors – Current Multiplier and Local Multiplier – can be applied when you generate a Valuation Sheet and/or from the Valuation Sheet itself. The default values for these factors are set in the Global Cost Factors Table, found in the Cost Table section of Table Maintenance. Before running a Global Valuation, you will need to set the default Adjustment Multipliers and Factors. Once you generate the Valuation Sheet, work with the results, and decide on the final Assessment, the Valuation Sheet values can automatically be used to create the final Assessment Record for that property individually or in mass.
Cost Approach – Visual PAMSPro allows you to set up your own Cost Tables to value land and buildings. You can develop your own cost schedules or use 3rd party tables. To minimize startup time and effort, you can even load the Tables using data from other systems.
Land Valuation – You can value land according to total lot square footage, site value, or the front foot method. You can also use the Multi-Value Land feature to value land. Set up the land descriptions and then assign a Use Cost and a Highest and Best Use Cost. Multi-Value Land works great when a property is composed of different land types – commercial, residential, and/or farm land. You can break down the cost for each land category.
Sales/Market Approach – Our Sales/Market Approach is cost based. In other words, once you assign Comparables to a property, you can run a Sales/Market Valuation Sheet for that property. The system will make cost-based adjustments – positive and negative – on the subject and its Comparables to derive a final value for the subject property. You can run the Comparative Sales Adjustment Report in the Reports feature to view these adjustments along with the following summary information: Standard Deviation of Adjusted Sales, Average of Adjusted Sales, and Coefficient of Variation of Adjusted Sales. When you run the Comparative Sales Adjustment Report and the Sales/Market Valuation Sheet, you can enter the as of date for the sales along with a monthly time adjustment factor, if necessary.
Income Approach – The Income Approach allows you to estimate the value of income producing properties based on Capitalization. You care able to fully define and value all Income Items and Expense Items for a Property. Based on the CAP Rate, Vacancy Rate, and Delinquency Rate that you set, Visual PAMSPro will value the Estimated Gross Income and come up with an Indicated Total Value. You cannot, however, generate a Valuation Sheet using the Income Approach until you create and apply an Income Template to the Property Record. Otherwise, the system will not know how and what to value.
Valuation Sheets – When you generate a Valuation Sheet – Cost, Sales/Market, or Income – it will appear on the Property Record. You will be able to see the time and date that the sheet was generated, the type of sheet, and the overall results. When you access the Valuation Sheet, you will be able to view the details in spreadsheet format. You can add items to the Valuation Sheet, edit items on the Valuation Sheet, and Delete items from the Valuation Sheet. You can also make adjustments to the Current Multiplier and Local Multiplier directly from the Valuation Sheet. You can print Valuation Sheets individually from the Valuation Sheet itself, or in mass from the Valuation Sheet Report in the Reports feature. Valuation Sheets can also be deleted individually from the Property Record or in mass from the Utilities feature, Delete Valuation Sheets.
Using Valuation Sheets to Generate an Assessment – Once you have come up with the final figures for a property using a Valuation Sheet, you can automatically send that value to the Assessment Record. Global Assessment Using Valuation Sheets allows you to send Valuation Sheet Values to the Assessment Record in mass. You can send the values to an existing Assessment Record, or you can create a new Assessment Record. You can even add a generic Reason for Change Record to each category of the assessment – Unimproved, Improved, Other Buildings, and Building. You can send the values to the Assessment Record according to Property Class, Neighborhood Code, Subdivision and/or PIN Range. You can even use the results of the last previewed Scratch Pad Query. To send the values from a Valuation Sheet to an Assessment Record on an individual basis, simply right click on the appropriate Assessment Record and choose to Populate the Values using a Valuation Sheet.
Global Re-Assessment – Global Re-Assessment, a Utilities feature, allows you to apply factors to existing Assessment Records. This feature also allows you to create new Assessment Records, applying factors if necessary. You can apply factors to each Assessment category – Unimproved, Improved, Other Buildings, and Building – in mass. In addition, you can generate one or more Reason for Change Records for each category. The Reason for Change amount will calculate automatically according to the percent of the factor that applies to that Reason for Change. You can apply factors to an existing Assessment Record, or you can create new Assessment Records. You can apply the factors according Property Class, Neighborhood, Subdivision, and/or PIN Range. You can also use the results of the last previewed Scratch Pad Query.
Visual PAMSPro is the only system on the market that allows you to set up security according to the field and object level. You can limit access not only to major functions such as valuation, but you can also limit access to the field level on all of the Property screens. In fact, you can even hide certain fields, which is especially critical when setting up a public access terminal. Security is set up using Security Profiles. Create a Security Profile for certain positions – Clerk, Assistant, Data Entry – or create a Security Profile specific to a person. You can then assign a User ID and Password to the Security Profile. Each user must type in a User ID and Password to access Visual PAMSPro. The system administrator can even track changes made to the system according to User IDs.
You can assign Comparables to an individual Property or to multiple Properties. To assign Comparables to an individual Property, use the Comparables Feature, accessed from the main screen. You can perform a building or a land based search for Comparables. Typically, you will be performing a building-based search. You could use the land-based search to find Comparables for vacant land or for similar lots. Once you have chosen a search type, you can choose the Subject Property. You will then set up a Comparables Query so that the system can search for Comparable properties based on the criteria of your choice. You can even set up the criteria to insert the Subject Property’s Values, thereby making the query dynamic. In other words, you can use the same query to search for Comparable properties. Whenever you change the Subject Property, the criteria values will change to reflect those of the new Subject Property. Once you preview the Query, you can choose properties from the Scratch Pad Results to assign as Comparables.
You can also assign and remove Comparables from a Property directly from that Property Record. You can assign Comparables by typing in the appropriate PIN, right clicking to access PINs on the Quick PIN List, or by selecting PINs from the last previewed Scratch Pad Results List.
You can assign Comparables to multiple subject properties at once using the Mass Comparables Template. Set up the criteria to locate the Subject Properties – Property Class, Neighborhood, Subdivision, and/or PIN Range. Set up the Criteria. Once the Template is complete, access the Utilities feature to Run the Mass Comparables Assignment. The system will automatically assign the number of Comparables indicated.
Once Comparables are assigned to a Property, you can view and print them directly from the Property Record. The Comparables screen includes general property information for the subject and its Comparables, along with any assigned pictures and/or drawings.
Visual PAMSPro has two different types of Reports – Predefined and User Defined. Predefined Reports come with the system and cannot be changed. User Defined Reports are Reports that you create using the Report Designer. Both types of Reports can be previewed, printed, or saved to a file.
User Defined Reports – All User Defined Reports are created using the Visual PAMSPro Report Designer. You can set up the criteria for your Report using the Report Designer Scratch Pad Query. This Scratch Pad is different from the regular Scratch Pad in that you can create Prompt User Criteria. When you run the report, dialog boxes will appear for any Prompt User Criteria – simply fill in the appropriate values for the criteria. Set up the Report Layout to suit your needs. Over 60 built-in functions are available – perform calculations and incorporate pictures, drawings, and/or logos. You do not have to be a programmer to create reports that will impress your board and constituents. You can even copy existing reports to create new ones. To help familiarize you with the Report Designer, we have included several User Defined Reports. You can experiment with them, copy them to create new reports.
Predefined Reports – Predefined Reports come with the system and cannot be changed. The following is a list of the key Predefined Reports:
Comparative Sales Adjustment Report
This Report lists the cost adjustments – positive and negative – made to a Subject Property and its Comparables along with the following summary information: Standard Deviation of Adjusted Sales, Average of Adjusted Sales, and Coefficient of Variation of Adjusted Sales. If there are no Comparables assigned to the Property that you chose the Report will not work. You can run the Comparative Sales Adjustment Report using Ground or Total Square Footage as a basis for the cost calculations. You can also decide if and how to calculate depreciation – Actual Age, Effective Age, both, or none. When you enter the as of date for sales, you can enter a monthly time adjustment factor if necessary.
Property Record Card
In addition to printing Property Record Cards directly from the Property Record, you can also print Property Record Cards from the Reports feature. Simply enter the appropriate PIN and then choose the Property Record Card format of your choice. Remember that you can limit the formats available for printing and rename the formats in the Utilities feature.
Property Valuation Sheet Report
This Report allows you to print Valuation Sheets in mass, rather than individually as you would from the Property Record. You can print the Valuation Sheets according to Sheet Type (Cost/Sales or Income), Neighborhood Code, Subdivision, Time/Date Range, and/or PIN Range.
Sales Ratio Report
The Sales Ratio Report is run according to your specification. You decide the Sale Date Range and the Assessment Year to use for the Report. In addition, you decide which parcels to include according to Property Class, Neighborhood Code, Subdivision, and/or the Results of the last previewed Scratch Pad Query. For each parcel that meets the criteria, the Report will print the PIN, Property Address, Neighborhood Code, Land Value, Building Value, Total Assessed Value, Sale Date, Sale Amount, Ratio, Ground Square Feet, Building Square Feet, Sales Price per Ground Square Feet, and Sales Price per Building Square Feet. At the end of the Report, there is a summary section that includes the Mean, Median, Count, Total Ratio, Total Deviations, Average Deviations, and Coefficient of Dispersion. You can print this report in either 8 ½" x 11" format or 8 ½" x 14" legal format.

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CAMA Real Estate Appraisal and Tax Assessment System Software

Real Estate Appraisal Software, Real Estate Assessment Software. Computer Assisted Mass Appraisal CAMA Software. Real Estate Appraisal and Tax Assessment System Software

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