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Visual PAMSPro™ Comprehensive Features List |
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Property Record Maintenance |
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Double click and Right Click features available
throughout the program. Reduce data entry,
virtually eliminate typos, and standardize
entries by using the pull-down lists available
on the Property Record screens. Populate the
pull-down lists in the Table Maintenance,
Look-Up Tables feature. |
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Search the database for information – you can
look up information based on any field on the
Property Record screens. Use the Quick Searches
to instantly access Properties according to PIN,
Property Address, or Tax Bill Name. You can even
continue searches to find the next property that
meets the value you typed. Perform an embedded
Property Address or Tax Bill Name Search – the
system will look for the value you typed
anywhere in the Property Address or Tax Bill
Name field. |
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the Scratch Pad Builder to query the database
for information. Set up your criteria, add any
additional fields of information that you would
simply like to view, drag the fields into the
order of your choice, and sort according to any
number of the chosen fields – ascending or
descending order. Click the preview button and
in seconds the system will show the query
results in spreadsheet fashion. Click on the
record of your choice, quit, and instantly
access that property. Want to access another
record from the results? There’s no need to set
up the query again – simply right click to
access the last previewed results, click on a
different record, and instantly access that
record. Want to print the Scratch Pad Results?
You can Export the results to Lotus 12-3ä ,
Excel, or ASCII and print from there. Save
frequently used Queries to reuse when necessary.
Use the results of the last previewed query
results to generate Valuation Sheets, Globally
Re-Assess Properties, send Valuation Sheet
results to the Assessment Record, run a Sales
Ratio Report, or assign Comparables on the
Property Record. |
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Access all Property Information – Buildings,
Sales, Permits, Assessments, Valuations,
Ownership History, Exemptions, Pictures,
Drawings, Objects, and Inquiries – from one
screen. |
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Visual PAMSPro will store a virtually unlimited
number of Property Records. For each Property
Record, you can have a virtually unlimited
number of Buildings, User Defined Building
Characteristics, Sales, Permits, Assessments,
Exemptions, Personal Property, Ownership
History, Drawings, Pictures, and Objects. |
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There are several User Defined Fields on the
Property Record and two User Defined Assessment
Lines. You can change the labels to suit your
needs. |
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Create up to thousands of Property Records using
the Copy Record feature. You can even choose
which features of the Property Record will be
copied to the new the Property Records –
including buildings, sales, permits,
assessments, valuations, multi-value land
details, Comparables, pictures, and drawings. |
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Create new Property Records on the fly using the
Template feature. Fill out basic property and
building characteristics, and even add Pictures
and Drawings. Add the Property Record using the
Template, and then you can edit it to make any
minor changes for that particular Property. You
can also apply a Property Template to an
existing Property Record – choose to Overwrite
any existing information, or choose to Merge
with existing information. |
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Perform Instant Print Screens from the Property
Record Screens – a true print screen feature
under Windows. |
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Print Property Record Cards directly from the
Property Record. There are over 16 formats
available. You can choose the one you want,
limit the list to contain only those formats you
will use in the Utilities feature, and even
rename the format(s) to suit your needs in the
Utilities feature. |
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Print standard reports directly from the
Property Record – Assessment History, Sales
History, Permit History, Exemption History, and
Personal Property. |
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Print Pictures and Drawings directly from the
Property Record – print from 2 to10 pictures
and/or drawings per page. |
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Pictures and Drawings – You can view
Pictures and Drawings with the Picture/Drawing
Viewer right from the Property Record. Adjust
the Picture/Drawing size – zoom in and out or
revert to the actual size. Adjust the
Picture/Drawing – color, contrast, and/or
sharpness. When you exit the Picture/Drawing and
then re-access it, it will revert to its
original settings. Print Pictures and Drawings
on the Property Record Card of your choice –
over 16 formats available – or print a separate
Report with just the Pictures and/or Drawings. |
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Objects – Objects are any spreadsheets,
documents, voice clips, or video clips that you
want to link to the Property Record. You can
view and edit Objects directly from the Property
Record. |
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Buildings – Assign a virtually unlimited
number of Buildings to each Property Record.
Keep track of such building characteristics as
Building Square Footage, Room Count, Deck
Information, Basement Information, Garage
Information, Fireplace Information, Exterior
Wall Information, and much more. If you have a
characteristic that doesn’t fit any of our
classifications, don’t worry. You can create
your own User Defined Building Characteristics.
Enter your own descriptions, costs, and even
depreciate User Defined Characteristics
separately from the rest of the building. Make
any comments you see fit – multiple comment
sections per screen. Each comment section is
virtually unlimited. Need to adjust the costs
for the building, type in an Influence Factor.
The Influence Factor will affect the cost of all
Building characteristics except the User Defined
Building Characteristics. |
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Sales – Keep a complete Sales History for
each Property. The most recent Sale will always
be at the top of the list. Enter Sales directly
from the Property Record or enter them in mass
using the Batch Entry Feature. When you enter
Sales in Batch Entry, the Ownership History for
that Property will also be updated. Calculate
the Sales Price per Square Foot directly from
the Sales Record, or run the CalcSales program
to calculate the Sales Price per Square Foot for
all Sales. Click to check the Exclude box on the
Sale to exclude the Sale from the Sales Ratio
Report. The Sales Ratio Report is a Predefined
Report. You can run the Sales Ratio Report from
the Reports feature according to Property Class,
Neighborhood, Subdivision, PIN Range and/or the
results of the last previewed Scratch Pad Query. |
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Ownership History – Every time you enter a
Sale in Sales Batch Entry, a corresponding
Ownership Record will be created for that
Property. Each Ownership Record is color coded –
Red for the Primary Owner, Green for any other
Current Owners, and Black for Historical Owners.
The Sale Date appears on the Ownership Record to
indicate the date that ownership began. The Sale
Date for the next Sale appears as the date that
ownership ended. Ownership Records are
conveniently accessed right next to the Tax Bill
Name on the Property Record. You can print the
Ownership Screen, or you can print an Ownership
Report listing information on all owners for the
Property. |
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Permits – Keep track of all Permits for a
Property – the most recent Permit according to
permit number will be at the top of the list.
Use the Field Check Date to let you know when
you need to go into the field and check the
progress of the permit work – simply create a
Scratch Pad Query based on the Field Check Date.
Document the Percentage of the permit work that
is complete Document whether or not the permit
work will be assessed. You can enter Permits
individually from the Property Record or in mass
from Permit Batch Entry. |
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Assessments – Keep a complete Assessment
History for each Property. Track the type of
Assessment – Normal, Partial, Pro-Rated, or
Supplemental. Enter Assessments in the
appropriate line – Full, Partial/Pro-Rated,
Base, or one of the two User Defined Lines.
Categorize the values for each line – Unimproved
Land, Improved Land, Other Buildings, and
Building. Click on the Assessment Line button to
view the assessed and market value totals for
each line. If you do not assess at 100% of
Market Value, type in the appropriate factor. If
there are Exemptions for the Property, they can
automatically be sent to the Assessment from the
Exemption Record(s) using the Utilities feature.
Automatically calculate the Pro-Rated Assessment
amount according to Pro-Rate Date or Pro-Rate
Percent. Transfer the Valuation Sheet values
from the Valuation Sheet to the Assessment
Record directly from that Assessment Record. Use
the Reason for Change section to document why
the Assessment changed for each Assessment Year.
A spreadsheet view will show the current year’s
assessed value along with the previous year’s
assessed value, listing the amount of change –
positive or negative. This section is perfect
for rolling over into a Tax System. |
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Exemptions – Document all Exemptions for the
Property. Keep track of whether they are
Informational Only or if they will affect the
Assessment Record. Document the start and end
date for each Exemption. Calculate the Exemption
as a percent – fill in the up to amount and
designate which Assessment categories will be
affected (Unimproved, Improved, Other Buildings,
and/or Building) – or calculate the Exemption as
a lump sum amount. Automatically send the
Exemption amounts to the Assessment Record
according to Exemption Date. Only those not
marked Informational Only will be deducted from
the Assessment Record. |
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Inquiries – Document all Inquiries made on a
Property – walk-in, letter, fax, e-mail, etc.
Keep track of the type of Inquiry and the
status. You can also keep track of all pertinent
information regarding the person who inquired
about the Property – name, address, phone, fax,
and e-mail. You can print the Inquiries summary
screen, or you can print a report of all the
Inquiries for a Property. If you send a letter
in response to the Inquiry, you can even link
that letter to the Property as an Object for
future reference. |
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Add Ins – This feature allows you to
incorporate the functionality of over 20 popular
32-bit Windows or NT applications into Visual
PAMSPro. You can dynamically link to popular
GIS, office suite, workflow, and scheduling
applications. Access the applications directly
from the Property Record. You can even choose
which of the available applications can be
accessed from the Property Record and you can
rename them to suit your needs using the
Utilities feature. |
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Snapshots – A Snapshot is a point-in-time
view of a Property Record. When you Snapshot a
Property Record, the system records all property
information, building characteristics, and
Comparables. You can then access the Snapshot
directly from the Property Record. You can even
print a Property Record Card using the Snapshot
information. So whenever there is going to be a
major change to a Property Record, you can
Snapshot it and refer back to the property
information as it was before any changes. |
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Valuation |
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Visual PAMSPro allows you to value a Property –
land, buildings, personal property – in many
different ways. You are not pigeonholed into any
valuation methodology or tables. Visual PAMSPro
supports the three main valuation methodologies
– Cost, Sales/Market, and Income. You can value
a property according to one or all of these
methods, manipulate the results, and come up
with the value that you feel best suits the
Property. At that point, you can make the
necessary changes to the Assessment Record. You
can even factor the Assessment Record if
necessary. |
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Valuation Sheets -
The Visual PAMSPro
Valuation feature is a powerful tool for
performing Cost, Sales/Market, and Income
valuation analyses. This Valuation tool can be
used to automatically value individual
Properties, ranges of Properties, specific
Property Classes, or whole
Townships/Cities/Counties. You can even value
properties according to the results of the last
previewed Scratch Pad Query. Visual PAMSPro will
automatically value all aspects of the property
from land to buildings and related attributes.
Land Valuation utilizes Cost Tables that contain
specific values for various property
classifications. The Land Valuation is based on
the values that you define for Neighborhood
Code, Property Class, and Lot Type. Thus you can
have a Land Valuation model tailored to an area
with very diverse geographic areas. Even if
there is no building on the property, Visual
PAMSPro will value the land for the property. In
addition, Depreciation can be factored into the
analysis through Depreciation schedules. These
Depreciation schedules are based on the values
you assign for Property Class, Type of Use, and
Building Quality. Depreciation can be performed
based on Actual Age or Effective Age. When you
run a Valuation, you can apply specific factors
to Cost Table values to provide for easier
maintenance of cost figures from year to year.
These factors – Current Multiplier and Local
Multiplier – can be applied when you generate a
Valuation Sheet and/or from the Valuation Sheet
itself. The default values for these factors are
set in the Global Cost Factors Table, found in
the Cost Table section of Table Maintenance.
Before running a Global Valuation, you will need
to set the default Adjustment Multipliers and
Factors. Once you generate the Valuation Sheet,
work with the results, and decide on the final
Assessment, the Valuation Sheet values can
automatically be used to create the final
Assessment Record for that property individually
or in mass. |
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Cost Approach –
Visual PAMSPro allows you to set up your own
Cost Tables to value land and buildings. You can
develop your own cost schedules or use 3rd party
tables. To minimize startup time and effort, you
can even load the Tables using data from other
systems. |
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Land Valuation –
You can value land according to total lot square
footage, site value, or the front foot method.
You can also use the Multi-Value Land feature to
value land. Set up the land descriptions and
then assign a Use Cost and a Highest and Best
Use Cost. Multi-Value Land works great when a
property is composed of different land types –
commercial, residential, and/or farm land. You
can break down the cost for each land category. |
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Sales/Market
Approach – Our Sales/Market Approach is cost
based. In other words, once you assign
Comparables to a property, you can run a
Sales/Market Valuation Sheet for that property.
The system will make cost-based adjustments –
positive and negative – on the subject and its
Comparables to derive a final value for the
subject property. You can run the Comparative
Sales Adjustment Report in the Reports feature
to view these adjustments along with the
following summary information: Standard
Deviation of Adjusted Sales, Average of Adjusted
Sales, and Coefficient of Variation of Adjusted
Sales. When you run the Comparative Sales
Adjustment Report and the Sales/Market Valuation
Sheet, you can enter the as of date for the
sales along with a monthly time adjustment
factor, if necessary. |
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Income Approach –
The Income Approach allows you to estimate the
value of income producing properties based on
Capitalization. You care able to fully define
and value all Income Items and Expense Items for
a Property. Based on the CAP Rate, Vacancy Rate,
and Delinquency Rate that you set, Visual
PAMSPro will value the Estimated Gross Income
and come up with an Indicated Total Value. You
cannot, however, generate a Valuation Sheet
using the Income Approach until you create and
apply an Income Template to the Property Record.
Otherwise, the system will not know how and what
to value. |
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Valuation Sheets
– When you generate a Valuation Sheet –
Cost, Sales/Market, or Income – it will appear
on the Property Record. You will be able to see
the time and date that the sheet was generated,
the type of sheet, and the overall results. When
you access the Valuation Sheet, you will be able
to view the details in spreadsheet format. You
can add items to the Valuation Sheet, edit items
on the Valuation Sheet, and Delete items from
the Valuation Sheet. You can also make
adjustments to the Current Multiplier and Local
Multiplier directly from the Valuation Sheet.
You can print Valuation Sheets individually from
the Valuation Sheet itself, or in mass from the
Valuation Sheet Report in the Reports feature.
Valuation Sheets can also be deleted
individually from the Property Record or in mass
from the Utilities feature, Delete Valuation
Sheets. |
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Using Valuation
Sheets to Generate an Assessment – Once you
have come up with the final figures for a
property using a Valuation Sheet, you can
automatically send that value to the Assessment
Record. Global Assessment Using Valuation Sheets
allows you to send Valuation Sheet Values to the
Assessment Record in mass. You can send the
values to an existing Assessment Record, or you
can create a new Assessment Record. You can even
add a generic Reason for Change Record to each
category of the assessment – Unimproved,
Improved, Other Buildings, and Building. You can
send the values to the Assessment Record
according to Property Class, Neighborhood Code,
Subdivision and/or PIN Range. You can even use
the results of the last previewed Scratch Pad
Query. To send the values from a Valuation Sheet
to an Assessment Record on an individual basis,
simply right click on the appropriate Assessment
Record and choose to Populate the Values using a
Valuation Sheet. |
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Global
Re-Assessment – Global Re-Assessment, a
Utilities feature, allows you to apply factors
to existing Assessment Records. This feature
also allows you to create new Assessment
Records, applying factors if necessary. You can
apply factors to each Assessment category –
Unimproved, Improved, Other Buildings, and
Building – in mass. In addition, you can
generate one or more Reason for Change Records
for each category. The Reason for Change amount
will calculate automatically according to the
percent of the factor that applies to that
Reason for Change. You can apply factors to an
existing Assessment Record, or you can create
new Assessment Records. You can apply the
factors according Property Class, Neighborhood,
Subdivision, and/or PIN Range. You can also use
the results of the last previewed Scratch Pad
Query. |
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Security |
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Visual PAMSPro is
the only system on the market that allows you to
set up security according to the field and
object level. You can limit access not only to
major functions such as valuation, but you can
also limit access to the field level on all of
the Property screens. In fact, you can even hide
certain fields, which is especially critical
when setting up a public access terminal.
Security is set up using Security Profiles.
Create a Security Profile for certain positions
– Clerk, Assistant, Data Entry – or create a
Security Profile specific to a person. You can
then assign a User ID and Password to the
Security Profile. Each user must type in a User
ID and Password to access Visual PAMSPro. The
system administrator can even track changes made
to the system according to User IDs. |
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Comparables |
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You can assign
Comparables to an individual Property or to
multiple Properties. To assign Comparables to an
individual Property, use the Comparables
Feature, accessed from the main screen. You can
perform a building or a land based search for
Comparables. Typically, you will be performing a
building-based search. You could use the
land-based search to find Comparables for vacant
land or for similar lots. Once you have chosen a
search type, you can choose the Subject
Property. You will then set up a Comparables
Query so that the system can search for
Comparable properties based on the criteria of
your choice. You can even set up the criteria to
insert the Subject Property’s Values, thereby
making the query dynamic. In other words, you
can use the same query to search for Comparable
properties. Whenever you change the Subject
Property, the criteria values will change to
reflect those of the new Subject Property. Once
you preview the Query, you can choose properties
from the Scratch Pad Results to assign as
Comparables. |
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You can also assign
and remove Comparables from a Property directly
from that Property Record. You can assign
Comparables by typing in the appropriate PIN,
right clicking to access PINs on the Quick PIN
List, or by selecting PINs from the last
previewed Scratch Pad Results List. |
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can assign Comparables to multiple subject
properties at once using the Mass Comparables
Template. Set up the criteria to locate the
Subject Properties – Property Class,
Neighborhood, Subdivision, and/or PIN Range. Set
up the Criteria. Once the Template is complete,
access the Utilities feature to Run the Mass
Comparables Assignment. The system will
automatically assign the number of Comparables
indicated. |
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Once Comparables are assigned to a Property, you
can view and print them directly from the
Property Record. The Comparables screen includes
general property information for the subject and
its Comparables, along with any assigned
pictures and/or drawings. |
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Reports |
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Visual PAMSPro has two different types of
Reports – Predefined and User Defined.
Predefined Reports come with the system and
cannot be changed. User Defined Reports are
Reports that you create using the Report
Designer. Both types of Reports can be
previewed, printed, or saved to a file. |
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User Defined Reports – All User Defined
Reports are created using the Visual PAMSPro
Report Designer. You can set up the criteria for
your Report using the Report Designer Scratch
Pad Query. This Scratch Pad is different from
the regular Scratch Pad in that you can create
Prompt User Criteria. When you run the report,
dialog boxes will appear for any Prompt User
Criteria – simply fill in the appropriate values
for the criteria. Set up the Report Layout to
suit your needs. Over 60 built-in functions are
available – perform calculations and incorporate
pictures, drawings, and/or logos. You do not
have to be a programmer to create reports that
will impress your board and constituents. You
can even copy existing reports to create new
ones. To help familiarize you with the Report
Designer, we have included several User Defined
Reports. You can experiment with them, copy them
to create new reports. |
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Predefined Reports – Predefined Reports come
with the system and cannot be changed. The
following is a list of the key Predefined
Reports: |
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Comparative Sales Adjustment Report |
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This Report lists the cost adjustments –
positive and negative – made to a Subject
Property and its Comparables along with the
following summary information: Standard
Deviation of Adjusted Sales, Average of Adjusted
Sales, and Coefficient of Variation of Adjusted
Sales. If there are no Comparables assigned to
the Property that you chose the Report will not
work. You can run the Comparative Sales
Adjustment Report using Ground or Total Square
Footage as a basis for the cost calculations.
You can also decide if and how to calculate
depreciation – Actual Age, Effective Age, both,
or none. When you enter the as of date for
sales, you can enter a monthly time adjustment
factor if necessary. |
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Property Record Card |
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addition to printing Property Record Cards
directly from the Property Record, you can also
print Property Record Cards from the Reports
feature. Simply enter the appropriate PIN and
then choose the Property Record Card format of
your choice. Remember that you can limit the
formats available for printing and rename the
formats in the Utilities feature. |
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Property Valuation Sheet Report |
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This Report allows you to print Valuation Sheets
in mass, rather than individually as you would
from the Property Record. You can print the
Valuation Sheets according to Sheet Type
(Cost/Sales or Income), Neighborhood Code,
Subdivision, Time/Date Range, and/or PIN Range. |
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Sales Ratio Report |
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Sales Ratio Report is run according to your
specification. You decide the Sale Date Range
and the Assessment Year to use for the Report.
In addition, you decide which parcels to include
according to Property Class, Neighborhood Code,
Subdivision, and/or the Results of the last
previewed Scratch Pad Query. For each parcel
that meets the criteria, the Report will print
the PIN, Property Address, Neighborhood Code,
Land Value, Building Value, Total Assessed
Value, Sale Date, Sale Amount, Ratio, Ground
Square Feet, Building Square Feet, Sales Price
per Ground Square Feet, and Sales Price per
Building Square Feet. At the end of the Report,
there is a summary section that includes the
Mean, Median, Count, Total Ratio, Total
Deviations, Average Deviations, and Coefficient
of Dispersion. You can print this report in
either 8 ½" x 11" format or 8 ½" x 14" legal
format. |
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Real Estate Appraisal Software
Elgin, Illinois 60120